Terms and Conditions for Participation in the Indian Food Festival as a Vendor

Welcome to the Indian Food Festival! This event celebrates the rich culinary diversity of India, bringing together people to enjoy delicious food and foster new friendships. We are thrilled to have you join us as a vendor and look forward to a successful event!

Categories for Participation:

1. Home Chefs: Showcase Your Skills: Share your home-cooked culinary talents with a diverse audience. Volunteer Stalls: Form a group of volunteers to set up a stall at a fixed price.
2. Workshops and Support: Participate in workshops on food quality and safety guidelines provided by Indian Confluence.
3. Liability Insurance: The organization provides liability insurance for all volunteers.
4. Volunteer Participation: Display your cuisine as a volunteer of Indian Confluence, without any external business interests.
5. Ingredient Recommendations: The organization oversees food ingredients and suppliers to ensure safety and authenticity.
6. Caterers/Restaurants:
7. Authentic Cuisine: Showcase your restaurant’s authentic Indian dishes.
8. Documentation: Provide all necessary valid documents for participation.
9. Authorized Personnel: Ensure only authorized personnel work at your stand.
10. Fixed Price Stalls: Rent a stall at a fixed price.

General Terms and Conditions:

1. Environmental Responsibility: Use only bio-disposable materials. NO PLASTIC is allowed on the festival terrain.
2. Stall Information and Pricing: Detailed information on stall prices and facilities will be provided upon booking confirmation via email.  Stall sites are allocated only to applications that have PAID before 20th June.
3. Cancellation Policy: Cancellations are possible until 15th July with an administration fee of 100 EUR.   Any cancellations after 15th July are non-refundable.
4. Compliance and Conduct:  Follow all instructions from the IFF field team and meet all safety requirements.  The organization reserves the right to close your stand for any misconduct or violation of Food and Safety Requirements as stipulated by AFSCA.
5. Access Control: Only stallholders with the provided badge/wristband are allowed to enter the stall area. No entry is allowed without a badge.
6. Water Usage:   A common water point will be centrally located for handwashing only. This water is not for cooking or cleaning utensils.
7. Event Conditions:  The Indian Food Festival will take place rain or shine. No refunds will be given due to weather conditions (Force Majeure).
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Amendments to Terms and Conditions:

Indian Food Festival may amend these Terms and Conditions until reservation confirmation. Any changes will be notified via email. By confirming your booking, you agree to abide by these terms and conditions. Thank you for your cooperation and participation. Let’s work together to create a memorable and successful event!

Participation Guidelines for Indian Food Festival (IFF)

At IFF, we aim to create a vibrant and inclusive event showcasing the best of Indian cuisine and culture. This document outlines the roles, benefits, requirements, and expectations for all participants to ensure smooth event execution. 

Event Organisation or Cultural Participation Opportunities

1. Volunteers Volunteers play a crucial role in the success of our events. As a volunteer, you can showcase your passions beyond your day-to-day job, gain exposure, a sense of belonging to the community, and be part of a beautiful event.

• Benefits:  
• Volunteer allowance as per Belgian regulations.
• Food or transport allowance, as applicable.
• Liability insurance provided by the company.
• Certificate of participation.
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1. Freelance Professionals or Companies If you are a professional in the event or cultural sector with unique talents, we invite you to join us and add value to our event. Selection is based on your skills and commitment to excellent execution.

• Benefits: 
• Paid at an hourly/daily rate as applicable.

1. Cultural Organizations We encourage cultural organizations to showcase their unique talents on our platform. Selection is based on slot availability and event needs, with final approval from the organizers.

• Benefits:  
• Participation fee paid to the associations or academies as applicable.
• Food or voluntary allowance offered if performing as an individual participant.
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Conclusion: Thank you for your interest and participation in the Indian Food Festival. Together, let’s create an amazing and memorable event that celebrates the richness of Indian culture and cuisine. If you have any questions or need further information, please do not hesitate to contact us. 

1. Team InCo www.indianfoodfestival.org/contact
2. https://www.facebook.com/share/tUtPYwoVYgQsKcb2/

Participants ensure that all the documents and information provided are true. Organisers are not responsible for any disputes arising from incorrect data.